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Thinking of planning a family reunion this year?
Check with everyone about special food allergies, celiac, keto, vegetarian…
Gamification can be as cheap as the dollar store and it can add so much fun!
Get everyone together and had out schedules and let everyone particulate in discussion
Remain flexible. Weather or new information may open up new options!
End of Event
Get feedback from everyone so you can learn for next years event. Provide a copy of the feedback to your hosts so they can do the same!
Who are you planning to invite?
Often it’s first cousins, aunts, and uncles, nephews and nieces.
But what about second cousins or those your family may have adopted in as family? When it comes to family gatherings try to be as inclusive and open as possible.
How much time do you need?
If you have a large extended family it’s nice to plan a year in advance. For families that are a bit smaller, six months is usually going to work just fine. Gatherings are often held when school is out to make it work for all the families with school-age children. An alternative to summer break is using national holidays such as Thanksgiving.
How many days should you plan for?
Generally, weekends or long weekends are a fabulous amount of time to spend together as an extended group. Some groups plan for a whole week.
Sometimes if the older siblings are retired they maybe book to come to a retreat centre or Hotel a few days earlier. That gives them time to visit and all the young people can join them once the weekend arrives.
When getting organized, you need a central person
When planning a family reunion someone in the family is expected to lead and organize. By having a central person it brings confidence to an event. The next step is surrounding the central person with helpers. Support people are always important. This will form your committee. From here you can start organizing and delegating the different tasks. Plan to communicate maybe onec or twice a month.
Where are you going to host?
It used to be that homes where common places to host a gathering. But houses with a lot of bedrooms have become less common.
The younger generation may be expecting hotel style rooms. The older generation may not want to do stairs. What is becoming more and more common is to rent rooms at a hotel or rent out retreat facility.
Both types of accommodations are usually set up for groups of people, providing both accommodations and food services.
Retreat Centres are generally not as fancy as hotels, but a big upgrade from cabins and run a lot less money once you figure in the food and activities. Retreat Centres are a great middle ground and often provide way more family oriented options onsite or within walking distance than a house or hotel.
Retreat centres often bundle accommodations together with catered meals and offer activities and entertainment.
The cost for the weekend
Often when planning a family reunion the costs for each person or family can become important. Not everyone will have a lot of excess funds. Families with a lot of children may have a tight budget. That makes retreat centres an obvious choice for most larger family reunions. Get an instant quote to find out your costs.
Location of your retreat centre
Generally, you want to keep the majority of the people driving less than 90 minutes. If people are going to be flying in, try to find a centre that is 90 minutes is less from the airport. Often if you can have a few families all land at a similar time you can arrange a shuttle to drive everyone is a large 15 passenger van for a very reasonable fee.
Winnipeg for example is only an hour away from Wilderness Edge in Pinawa. From St. Vital to Pinawa is 75 minutes, and from St. Boniface it is about the same.
Food and organizing your meals
All that “reunioning” is bound to make people hungry :). One of the first things to discuss is food!
With the all-inclusive food packages available to groups at the retreat centres, all you have to decide as a group is when you’d like to eat. A facility like retreat centres charge reasonable meal prices. Often you can’t even prepare your own food for the price they change when bundled together in their all inclusive packages.
When making a booking at a catered facility you will need to provide; Meal times for each meal, food allergies or special dietary needs. Make sure to take down the phone number and email of anyone needing special meals in case there are more questions.
Make sure to ask your caterers if they have keto, gluten or vegitarian options if you think you might have people in your group with those needs.
While the whole point of a reunion is to play together it’s bound to happen that you’ll congregate into small groups of similar interests. Some of the young people may want to keep active throughout the stay. Others may be happy to visit and tell stories during midday.
When planning a family reunion make sure to include creating a schedule of activities. Make sure to set up at least the evenings after supper for group activities. A campfire and storytelling is always a nice touch. A talent show can be a lot of fun. Whatever you decide, decide to do it together. For a list of group activities, you may want to see: activities
- Have each family make a list of their favorite activities
- Based on preferences, come up with a few activities that work for the group
- Make a written schedule for the daily activities
- It’s a good idea to book guided tours and adventures in advance
When it is all over
After the reunion post up photos and videos. Use them throughout the year to build momentum for next years gathering. Exchange contact information and start talking about what you want to do at next years event!
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What are organizers saying?…
Can’t say enough good things about the staff and facilities! The food was outstanding, and accommodated the special dietary requests. Meeting space and facilities were exactly what we needed. The beautiful weather added to the relaxing experience. Watching deer wander across the lawn reminded us…
We had an occasion recently to spend our 35th Wedding Anniversary at your hotel. The staff was most helpful and friendly. We loved the turkey dinner on Sunday.
Thank you so much for making our stay so very pleasant.
We really enjoyed the weekend here at Wilderness Edge. We just wanted to thank you for the great gift + we’ll be sure to tell all our friends about this great place! …
That made it even more special! We’ll both be seeing you again real soon.
Just a note to thank you for … the great August long weekend family reunion we had their. Your facilities were great + the food was as well.
It was great spending the weekend there. It was very enjoyable for the kids. Plenty of room for them to run. Thanks for the good time. Hope to see you again sometime in the future.